As the year winds down, it’s the perfect time for facility managers to take a step back and make sure their fire protection systems are in top shape. Conducting a year-end fire safety audit not only helps ensure compliance with regulations, but it also gives staff and visitors peace of mind heading into the new year.
Whether you manage a hospital, office building, or industrial facility, a thorough audit can identify potential risks before they become emergencies. Here’s a step-by-step guide to help you conduct a comprehensive year-end fire safety audit, with a focus on sprinklers, alarms, fire doors, and other key fire protection systems, while setting actionable goals for 2026.
1. Review Fire Protection Systems
Start by checking all fire protection equipment, including sprinklers, fire alarms, fire extinguishers, and emergency lighting. Make sure sprinklers are properly maintained, free of obstructions, and tested according to NFPA standards and local fire codes.
Pro Tip: Keep a detailed log of inspections, maintenance, and any repairs completed throughout the year. This documentation is crucial for compliance and can be invaluable during audits.
2. Inspect Fire Doors and Barriers
Fire doors and barriers are critical for containing fire and smoke. Verify that doors close fully, latches and seals are intact, and nothing is blocking access. Check that magnetic holders and automatic closing mechanisms function properly. Fire doors work in tandem with sprinkler systems to contain fires and protect people until help arrives.
3. Check Exits and Evacuation Routes
Ensure all exits are clearly marked and unobstructed. Evacuation routes should be free from decorations, furniture, or temporary storage. Conduct a quick walkthrough to identify potential hazards. Sprinklers may be blocked if items are stored too close to ceilings, so make sure overhead clearance is maintained.
4. Evaluate Electrical Systems
Overloaded circuits and damaged cords are common fire hazards. Inspect outlets, extension cords, and equipment to confirm they are safe and compliant. Make note of any outdated wiring or equipment that may need replacement in the coming year. Sprinkler heads should never be tampered with or obstructed by electrical installations.
5. Verify Staff Training and Emergency Procedures
Review your emergency action plans and ensure staff know their roles in case of a fire. Confirm that all personnel have received fire safety training, including the proper use of fire extinguishers, activating alarms, and evacuating safely while sprinklers operate.
6. Address Seasonal Hazards
If your facility decorates for the holidays, check for common fire risks such as flammable decorations, overloaded outlets, and blocked fire equipment. Remove any temporary hazards before year-end, and ensure decorations do not interfere with sprinkler coverage.
7. Set Fire Safety Goals for 2026
A year-end audit is also a great opportunity to plan for the new year. Setting specific, actionable fire safety goals helps your facility stay proactive, compliant, and prepared. Here are several goals to consider for 2026:
- Schedule Regular Inspections and Maintenance: Ensure sprinklers, fire alarms, fire extinguishers, and emergency lighting are tested and serviced on a consistent schedule.
- Upgrade Outdated Fire Protection Systems: Replace old sprinkler heads, fire extinguishers, alarm panels, or emergency lighting to maintain peak performance.
- Enhance Staff Training: Conduct additional fire safety training sessions, including fire drills, extinguisher use, and evacuation procedures.
- Improve Documentation: Maintain detailed logs of inspections, repairs, drills, and compliance checks to simplify audits and regulatory reporting.
- Audit Fire Door and Barrier Performance: Make sure all fire doors close properly, seals are intact, and magnetic holders function correctly.
- Review Emergency Action Plans: Update your fire safety plan to address changes in facility layout, staffing, or operations.
- Address Seasonal Hazards Year-Round: Create protocols for temporary hazards, such as decorations, portable heaters, or equipment storage.
- Test Sprinkler and Alarm Coverage: Conduct simulated tests to verify sprinkler systems activate as intended and alarms are heard throughout the facility.
- Strengthen Contractor and Vendor Compliance: Ensure any third-party contractors or maintenance teams follow fire safety protocols when working on-site.
- Plan for Continuous Improvement: Set measurable targets for reducing fire risks, such as lowering the number of safety incidents or ensuring 100% staff certification.
Having a diverse set of goals ensures your facility starts the new year stronger, safer, and fully prepared for any emergencies.
Start the New Year Confidently
A thorough year-end fire safety audit, with attention to sprinklers and other key fire protection systems, helps protect your facility, staff, and visitors while keeping you compliant with fire codes and regulations. Taking these steps now can prevent costly emergencies later and ensure a safer environment for everyone.
At National Fire & Safety, we help facilities conduct comprehensive fire safety audits, maintain compliance year-round, and set actionable fire safety goals for the coming year.
Ready to schedule your year-end fire safety audit?
Contact our team to ensure your facility is prepared for a safe and compliant 2026.